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MEAL and Acquisition agentTempo Inteiro:
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MEAL and Acquisition agentFull-TimeNEW
Solidar Suisse - SolidarLogin to Send Message
The Solidar Suisse is hiring MEAL and Acquisition agent, for Chimoio in Manica.
Solidar Suisse is committed to decent work and democratic participation in the poorest countries of Africa and Latin America, as well as in countries of Eastern Europe and Asia. We also provide disaster relief and humanitarian aid. Solidar Suisse is a Swiss located organization active in Mozambique since 37 years. Information technology has its main office in Chimoio (Manica province) and is working mainly in the central region (provinces of Manica, Sofala, Tete, Zambezia). Solidar Suisse Mozambique focusses on three main domains 1. Economy and Work; 2. Democracy and Civil Society, and 3. Disasters and Crisis.
Aim and objectives of the fuction
MEAL – (monitoring, evaluation, accountcapability, learning and KM – expertise management) agent:
Is in charge of all matters concerning the monitoring, evaluation, accountcapability, learning and the expertise management related to all three Domains of Solidar according to the Strategy 2024 and the related Programme for Southern Africa. She/He assures that the institution is a learning institution continuously improving the monitoring, the standards, the procedures, the approaches and the instruments in place for the different projects. She/He assures the KM and coordinates closely with the Communication agent for the internal learning. She/He is in charge of the Solidar Moz. compliance responsible for organizing the compliance mechanisms (complain lines and follow up). She/He is an active member of the Monitoring Consultation Group from the HQ in Switzerland.
Acquisition agent: Supervise and guide the procedures and tasks for an effective local acquisition (resource mobilizing) approach of the Solidar Office in Mozambique. Be the focal point for innovation and the related processes at the Solidar Suisse office.
Deputy function: is the deputy of the Security and Communication agent.
Responsibilities and key tasks
The MEAL and KM agent is responsible for those tasks delegated by the Coord. Rep. to her:
Key tasks MEAL (monitoring, evaluation, accountcapability, learning):
» Provide technical leadership abilities and support to project staff and partners for the planning, the implementation and the monitoring of the project activities;
» Implement the logic framework of the MEAL to monitor results of development and humanitarian programs. Assist in establishing base lines, data collection and information for defining concept notes and the reporting on projects;
» Maintain the tools FOI (Focus on Outcome Indicators) for tracking existing indicators; develop additional databases and follow-up tools as needed to demonstrate the effectiveness of project interventions and ensure alignment of MEAL activities with the objectives of the programme;
» Assist the decision making on data-located and results reports;
» Contribute to the development of annual work plans to identify the objectives of the project and ensure the inclusion of M&E activities;
» Implement the MEAL system and tools, data collection, information management and reports. Collect M&E information periodically and assist in writing monitoring reports;
» Conduct field visits for data collection and validation and to monitor the quality and integrity of datasets. Ensure timely compilation and communication of data. Capture and document lessons learned; and advocate the scale of best practices;
» Elaborate with Programme and Project responsible persons key documents on standards, procedures and instruments in the three Domains (1. Economy and work; 2. Democracy and Civil Society, 3. Disasters and crisis) and the related projects;
» Assist in the planning of the yearly internal and external evaluation;
» Is an active member of the Monitoring Consultation Group from the HQ in Switzerland and participates to the regular online or presential meetings organized by the MEAL responsible person at the HQ.
Key tasks KM (expertise Management):
» Support the promotion of a culture of expertise sharing and organizational learning within the Organization;
» Support the development and implementation of policies, procedures and standards of expertise Management;
» Identify and disseminate significant communities of practice, expertise networks and collaboration platforms;
» Establish the expertise Management strategy and work programme in collaboration with significant staff;
» Conduct expertise internal or external audits to identify and map gaps in expertise and user needs and develop specifications for responsive solutions, tools and initiatives;
» In collaboration with significant staff, design and maintain a system for the classification and management of the content of project information systems and platforms (including the website, clearing boards, portals and virtual/digital library) located on standards recognized by Solidar Suisse;
» Coordinate the creation, organization, management and preservation of digital file records in conformity with Solidar Suisse requirements and standards and facilitates their accessibility for internal and external use;
» Provide training and guidance to Solidar Suisse staff, project partners, and other stakeholders to enable them to share expertise and access and retrieve information effectively through existing systems;
» Organize adequate data collection and management related to the result-located approaches and defined key topics for each project;
» Organize and structure the reporting at all levels and for all partners.
Key tasks Acquisition
» Supervise and guide the procedures and tasks for an effective local acquisition (resource mobilizing) approach of the Solidar Office in Mozambique;
» Stay informed about continuing funding initiatives (tender, calls etc);
» Guide the elaboration of project proposals (or tender procedure);
» Supervise the procedures, internal deadlines for the elaboration of the requested documents (project proposal, log frame, budget etc.);
» Assist the Country Rep in organizing the contacts and significant information's and documentation toward potential donors;
» Collaborate with the responsible Communication agent the elaboration of the necessary documentation and material for visibility (reports, fact sheets and web-located information);
» Be the focal point for innovation and quality management.
Key tasks compliance and complain mechanism:
» Assure that the compliance and complain mechanism of the Solidar Suisse office is in place and known by stakeholders and partners;
» Gather the complains and assure a proper follow up with the involved departments;
» Provide a monthly update and list on complains and compliance to the Solidar management;
» Train the staff on the compliance standards.
Coordination tasks within the Solidar office
» Assists mainly the Programme Department in the PCM of the projects. This concerns the elaboration of baseline studies and the results located management. She will assist the project agents in the elaboration and formulation of key documents (Project Document, logframes, reports etc.);
» Assures efficient and continuous coordination with all Departments (Programme, Finances+HR, Support+Logistics) and provides support for all what concern's MEAL and Acquisition;
» Being a member of the Solidar Suisse management team in Chimoio representing MEAL, Acquisition and Innovation;
» Be the focal point within the NEXUS working group for resource mobilization, innovation and visibility.
Special tasks according to instructions
» Take on special tasks (e.g. focus person) according to the instructions of Coord. Rep or HQ;
» In the event of a major and extraordinary disaster in Mozambique or region, the job holder can be instructed to suspend regular work in conformity with the specifications and assignments given by the Coord. Rep. The job holder will be part of the Solidar Crisis Management;
» Performs instructed tasks. The length of time for use in the Disaster or Emergency relief and subordination during this time will be determined ad hoc.
» Prepares annual budget in collaboration with the Coord. Rep. and the Finance+HR department for all topics related to MEAL and KM;
» Participates in internal and external Audits on request and follows up specific recommendations.
» To enter into financial commitments and to sign documents within the given financial competences;
» To represent the Solidar externally within the scope of the area of responsibility.
» University degree or equivalent practice preferably in a related field (Social Sciences, Disaster Management, Development Studies);
» Minimum 5 years of working practice in international NGOs;
» practice with Development and Humanitarian Aid programs as an added value;
» practice in working with international donors (WB, UN, EU, etc.);
» Proven capability of working in close collaboration with multiple stakeholders;
» Proven project planning expertise including assessments, project proposal development, logical framework and report writing including practice with Monitoring and Evaluation tools and international standards;
» Proven communication expertise including the capability to effectively motivate people and to diplomatically manage the relationship with local partners, different authorities and donors.
How to submit the application:
Interested candidates are requested to submit their applications with 3 references with the title "MEAL Acquisition agent" to the email address: [email protected]
Employment Type: Full-Time
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Anúncios em Português» MEAL and Acquisition agent
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» Mecânico Geral
Job Overview»Date Published: Posted 14 hours ago
»Expiration date: July 1, 2022
»Job location: Chimoio
»listing title: MEAL and Acquisition agent
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